Product

Four layers of intelligence, one RFQ round

ThirdQuote doesn't just automate steps in your procurement cycle — it brings intelligence to every stage. From parsing a handwritten indent to delivering a landed-cost comparative on WhatsApp, the agent thinks so your team can decide.

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Item Intelligence

Parses specs from any format — PDF, Excel, WhatsApp photo, handwritten slip — and normalises them into a structured RFQ with quantities, grades, and delivery dates.

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Vendor Intelligence

Matches requirements to qualified vendors from its graph, weighted by past performance, geography, capacity, and credit history. No cold outreach — only vendors who can deliver.

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Pricing Intelligence

Collects quotes on WhatsApp, calculates landed cost including duty, freight, FX, and credit terms, then flags outliers and price movements against historical benchmarks.

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Workflow Intelligence

Routes the comparative for approval on WhatsApp, tracks sign-off across approvers, generates the PO, and logs everything — with a human decision at every gate.

The process

Six steps from requisition to purchase order

Every step is visible. Every decision is yours. The agent handles the legwork — vendor outreach, follow-ups, cost calculations — so your purchase team focuses on judgement, not juggling.

  1. Send a requisition

    WhatsApp a photo of the indent, forward an email from the plant, or upload a PDF from your ERP. The agent's parser reads it — no templates, no data entry, no reformatting into someone else's portal.

  2. Agent resolves the spec

    The parser extracts item details — material grade, dimensions, quantity, delivery date, destination. If anything is ambiguous (a smudged entry, a missing unit, a vague "as per last order"), the agent flags it and asks for your confirmation on WhatsApp before proceeding.

  3. Vendors are matched

    The agent selects vendors from its qualified pool based on item match, past delivery performance, geography, and available capacity. You see who was picked and can add or remove vendors before the RFQ goes out. The shortlist is yours to approve — the agent suggests, you decide.

  4. Quotes collected on WhatsApp

    Vendors receive a clean, structured RFQ on WhatsApp — no portal to log into, no app to download. They quote back in the chat. The agent follows up automatically with vendors who haven't responded, and parses every quote into a standard format for comparison.

  5. Comparative delivered

    A side-by-side comparison lands on your WhatsApp and dashboard. Each vendor's quote is shown with landed costs — basic price, duty, freight, FX conversion, credit terms, and payment discount. Outliers are flagged. The approval pack is ready to forward to the promoter or CFO.

  6. You approve, PO goes out

    Approve on WhatsApp with a single tap or use the dashboard. The PO is generated with your company's format, terms, and numbering — and sent to the selected vendor. Everything is logged: who approved, when, at what price, and against which quotes.

Spec parsing

Any format in, structured RFQ out

Indian procurement runs on a mix of formats that no ERP anticipated. The parser handles what actually lands on a purchase manager's desk.

PDF Purchase Indents

Indents exported from Tally, SAP B1, or your custom ERP. The parser reads tabular data, line items, headers — even scanned PDFs with OCR. No need to re-key data into a separate system.

Excel BOMs

Bill of materials in .xlsx or .csv — with merged cells, colour-coded rows, and notes in column Z. The parser identifies the actual line items, quantities, and specs regardless of how the sheet was formatted.

WhatsApp Photos

A photo of a handwritten indent slip, a whiteboard list from the morning production meeting, or a snapshot of a store register page. OCR plus contextual understanding extracts what was written — even in mixed Hindi-English.

Forwarded Emails

Forward the email from the plant head or the project site. The parser reads the body, opens attachments, and extracts requirements. Works with emails that have specs spread across the body text, an attached PDF, and a reply chain.

Every parsed requisition is normalised into the same structured format — item description, specification or grade, quantity with unit, required delivery date, and delivery location. You review it before the RFQ goes out.

For importers

Landed cost, not just quoted price

If your company imports — raw materials from China, components from Taiwan, consumables from Europe — the quoted price is never the real price. ThirdQuote's comparative shows the cost that actually hits your books.

Duty Structure

Basic customs duty, IGST, social welfare surcharge, anti-dumping duty where applicable — calculated per HS code. The agent maps your items to the right tariff heads and applies current rates so you compare post-duty costs across vendors.

Freight & Insurance

CIF vs. FOB, container rates from the port of origin to your factory gate, local transport, and marine insurance. The comparative shows the full logistics cost alongside the material cost so a "cheap" FOB quote doesn't hide an expensive shipment.

FX Conversion

USD, CNY, EUR, JPY — the agent converts at the day's rate and shows the INR equivalent. For recurring purchases, it flags when a vendor's price hasn't changed but the FX movement has made them 4% more expensive since the last order.

Credit Terms

A vendor offering 90-day credit at a slightly higher price may be cheaper than a cash-advance vendor once you factor in your cost of capital. The comparative normalises payment terms into effective landed cost so the comparison is apples to apples.

The result: when the promoter or CFO sees the comparative, every row is a true landed cost in INR. The cheapest quoted price and the cheapest landed cost are often different vendors — and now you can see which is which.

Guardrails

The agent suggests. You decide.

ThirdQuote is built for companies where procurement spend is serious and trust is earned. The agent never commits spend, never bypasses approval, and never hides a decision from you.

  • Vendor shortlist approval — The agent recommends vendors based on its graph. You see the list before any RFQ is sent. Add a vendor, remove one, or ask the agent why it picked someone. Nothing goes out without your sign-off.
  • Spec confirmation — If the parser encounters anything ambiguous — an unclear abbreviation, a missing delivery date, a quantity that seems off — it flags it on WhatsApp and waits for your confirmation. No assumptions, no silent defaults.
  • Comparative review — The side-by-side comparison is delivered to you, not acted on automatically. You review the landed costs, the outlier flags, and the agent's notes before any approval happens.
  • PO approval gate — The purchase order is generated only after explicit approval — a tap on WhatsApp or a click on the dashboard. Multi-level approval routing is supported: purchase manager approves up to a threshold, CFO or promoter approves above it.
  • Override at any point — You can override the agent's recommendation at every step. Pick a vendor it didn't suggest. Adjust a quantity. Change the delivery terms. The agent adapts — it doesn't argue.
  • Full audit trail — Every action is logged: who sent the requisition, what the parser extracted, which vendors were contacted, what they quoted, who approved, and at what price. Exportable. Auditor-ready.

See what it saves you

Run the numbers on your own spend — how many hours your team burns on RFQ rounds, how many vendors go unquoted, how much the third quote actually saves. Then book a demo to see it live.

See the ROI Book a Demo